MEETING MINUTES

Attendance: Brian Rowe, Julie Jennings, Linda Colon, Amy Wright, the Bradshaws, David, David Rodgers, Eric & Angela Albers, David Rogers, Greg, Gabriele Bettler, Gary Matthews, Hans Giesecke, Jack Lieu, Jennifer Mathis, Jerry & Karen Limbacher, Mike McClellen, Jimmy, Jerry Balderama

Virtual meeting called to order at 7:04pm

• Six proxies were filed with the Board Secretary.
• Motion to approve prior meeting minutes; second received; no objections from the voting body, and the annual meeting minutes from 11/2019 are approved.
• Financials: 
  • Reviewed checking and savings balanced for CY2019, CY2020, and YTD CY2021-2/28/2021.
  • Reviewed spending by category
• Old Business:
• Julie updated on pond dredging: board met with the COR team that is responsible for drainage and culverts; COR conducted a survey in winter 2020 of our pond, which identified sediment build up in and around the culvert and in the pond. Their estimate of sediment buildup was within 10cu yds of our survey two years ago.  COR classifies this as a private lake, which precludes their responsibility for all of the sediment in the pond, though they have agreed to try to get our pond on the 3 year plan to address the buildup around the culverts and the right-of-way on Meadow Wood.
  • Additionally, the board will be meeting with COR Parks Department and Health Department to gather additional guidance on how to keep the pond healthy without dredging and ensure that we’re taking the right actions
  • Next updates on the 3 year plan will be over the summer
  • Plan for now is to continue to work with COR on the issues they will support, and knowing that the city’s position remains that Sharps’ Farm has responsibility for the pond.
  • Floor opened for questions around pond work and plans with the city: Specific question asked regarding limiting the “rainy day” fund and returning the overage that is currently slated for future expenses related to pond dredging and limiting the expenses for homeowners not on the pond; Board reflected the prudence of mitigating against future expenses which could dramatically impact property values for all homeowners.
  • Gregg updated on Landscape maintenance – some additional maintenance will be required to recover from storm damage, Board is allowing some time for these issues to be addressed before any violations are noted due to the broad impact
• New Business: 
  • ACC Compliance fee structure reviewed; encouragement to pay attention to architectural standards and change form process.
  • Board elections – Craig Williams’ seat is up for re-election; Motion to nominate Craig Williams’, second received; voice vote, unanimously re-elected
• Open Forum:
  • Brian noted that the website could use some new photos; can be emailed to Brian directly
  • Eric asked a question about subsidized curb painting
• Motion to adjourn at 7:46pm, second received; no objections and meeting adjourned.